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Does this Resume Make My Butt Look Old? (Or How to Age-Proof Your Resume in 3 Easy Steps)

You’re considering a new opportunity—good for you! So, you pull out the old resume and think, “I just need to add my last job, and it’s ready to go, right?”

…Um…not so much…It probably needs a lot more work…first, you’ll need to age-proof that resume!

“Come on…” you may be thinking, “They can’t see my wrinkles on a resume!” Well, they sort of can…

Here are three items you’ll need to review, to ensure they don’t imagine the scent of Bengay wafting from your resume pages.

1) Dusty Dates

Let’s start with the major dead-give-away: Dates! If you write that you graduated from Columbia University in 1977, the person reading your resume might think you graduated with Alexander Hamilton (Columbia’s class of 1777.) Yes, I know you’re proud of that fine institution, and you can (and should) keep your degree on your resume—including your major (only if relevant) and “Magna Cum Laude” (if earned.) Just delete that darned date!

The same can be said for other dates on your resume. Let’s say you’re pleased to have worked at IBM back in the 90’s. But probably anything you did for the prestigious Big Blue involves an obsolete technology, process or practice. Instead, consider lumping all of your jobs prior to 2000 under the heading of “Related Prior Experience.”

2) Fossilized Formatting 

Remove the following from your header right now: street address, home phone and any email address that ends with aol.com or Hotmail.com. While you’re at it, scratch the section called “Objective” and the disclaimer at the bottom that reads, “References Available Upon Request.” Now, here’s what you need, instead:

Contact Information

The Header of your resume should list Your Name (Large, Loud and Proud,) your cell phone, your email address (which should be yourname@gmail.com; not CoolGranny1960@sbcglobal.net.)

Professional Summary

On a modern resume, this section replaces what used to be the Objective. As with any executive summary, you will write this last, and will not use “Professional Summary” as the section title—that’s like titling your top section, “Header.” Instead, use your targeted job title such as “Registered Nurse,” “Information Technology Leader” or “Operations Manager.”

Reference

These are a waste of valuable space on a resume. Save this separate document for the interview.

3) Old-School Skills and Technology

Remove any references to technologies that will show you worked in the dark ages. These might include the words “typing” (now “keyboard skills”) or Lotus 123 (Yes—I miss it too—but you now have mad Excel skills, don’t you?) Don’t mention your COBOL knowledge, either. As with everything on your resume, if it’s not currently relevant, it should not be there.

Following this check-list can help you present yourself as a ‘Thoroughly Modern Madison’! And although a great resume cannot get you the job, it can help you garner that first phone call—and hopefully, a face-to-face interview. And, yes, there are ways to age-proof that interview meeting as well, but first things first.

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Understanding Applicant Tracking Systems

Question: How do I know if a company uses applicant tracking system software?

More than one-fourth of all companies use some kind of an applicant tracking system to manage applications and candidates, and this number continues to grow. ATS software is more likely to be used in large companies (more than 100 employees) and certain types of industries — technology, healthcare, and government organizations. Unless you’re personally handing your resume to the hiring manager, it’s possible an ATS might be used in the applicant screening process. (And even then, the resume may be scanned in!) When in doubt, submit an ATS-friendly resume. You can always follow-up with a hard copy of a more formatted (non-ATS-friendly) resume or bring the formatted version with you to the interview.

Question: What is an ATS-friendly resume?

An ATS-friendly resume is formatted in such a way that it can be easily imported and read by the ATS. However, because there is no industry standard, the general guidelines are: No charts, graphs, or special formatting. Use only keyboard characters (*, >, /, etc.) to separate information. Save the file in .DOC or .TXT format (do not upload a PDF, RTF, or JPG).

Question: If I’m given the chance to upload my resume or copy-and-paste it in, which should I do?

If you’re given the choice, upload a Word file with your ATS-friendly resume. Larger companies are likely using newer ATS software that will keep formatting mostly intact. For smaller companies, copy-and-paste an ATS-friendly text file into the application form.

Question: How do I know which keywords will be used in the ATS search?

Many times, you can identify the keywords that will be used by reviewing the job posting for the position and job postings for similar roles. Also check out skills and other qualifications in resources like the Occupational Outlook Handbook (http://www.bls.gov/ooh/) and O*Net (www.onetonline.org).

Question: How does the length of the resume fit into this?

Resumes that will initially be screened through an ATS can be longer, because the computer file generally doesn’t show pages, only characters. Some ATS software has character lengths — but you’ll generally only see that if the resume is copied-and-pasted into an online form. In those instances, it will list a character limit (for example, “Submissions are limited to 20,000 characters.”). But not many systems have that limitation.

Question: How can I bypass the ATS?

Remember: People hire people. Ultimately, if you can get your resume in the hands of the hiring manager, recruiter, or company owner directly, you don’t have to worry about making it out of the applicant tracking system in order to get an interview. Research shows that approximately 75 percent of jobs are never formally advertised or posted, and only about 5 percent of candidates are hired from job postings. So focus on getting your resume to the right person in order to land an interview. It’s especially important to bypass the ATS if you don’t have the “perfect” qualifications, as outlined in the job posting.

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Resumes Win Interviews, References Win Job Offers

Inquiring minds want to know, and no minds are more inquiring than those about to hire you. Rest assured, you will be investigated. As a rule of thumb, the better the job and the higher the pay, the tougher the screening process. If you are up for a good job at a visible company, your references and past employers will be checked in great detail. Your list of references is simply the beginning of the investigation a prospective employer will conduct.

When a prospective employer has completed the first round of interviews and you are among the top candidates, its next logical step is to check your references and interview those individuals to whom you reported. Are you certain these individuals will seal the deal for you, or will they blow it away? If you are like most people, you probably haven’t given your references much thought. Instead, you have focused on your resume, interviewing skills, networking, and what to wear to the interview. Now the focus shifts.

Your biggest concern should be the quality of your references and recommendations from past employers, because they can make or break your chances. About half of all references that get checked range from mediocre to poor, so it is very possible that the great job you lost out on at the last moment had nothing to do with your skill level. It could have had more to do with what a reference or past employer said about you. So, if you are concerned that someone, somewhere, might be giving you a bum rap, you are probably right. That’s a frightening scenario when your livelihood is at stake.

Here is a sampling of the damaging comments HR people and line managers hear when they check references:

  • “Our company policy prohibits us saying anything. We can only verify dates of employment and title.” Then the reference goes on to say something like, “Check his references very, very carefully.”
  • “Are you certain he gave my name as a reference?”
  • “After we settle our lawsuit…”
  • “Let me see what the paperwork says I am able to give out regarding _______.”
  • “Is he still in this field?”

References and past employers won’t call and warn you that they are not going to be complimentary. The reference situation is ever changing and therefore very volatile because of shifting company policies (not that many employees choose to follow them anyway), new employees in HR departments, new laws governing references, and company liability for giving references.

You are well advised to take more control of your career momentum by finding out what every potential reference will say about you. If the odds hold, as they will, those references will range from stellar to negative; yet when you know what someone is going to say about you, you can pass on your best references with greater confidence. You will also have the opportunity to stop references from saying things that are not true or inaccurate.

Increasing Your Chances of a Good Reference. Here are some general rules of thumb to maximize the tone and accuracy of your references.

  1. Make sure your records are correct. Occasionally an interviewee looks bad because his former HR department did not have the same job date and title information in his file as he did on his resume. Data entry or communications errors are not unusual, so check with your HR department to ensure that their records correspond to yours. Conflicting data will be perceived as a big negative to a prospective employer.
  2. Maintain active and positive relationships with your references. Stay in touch over the phone or over coffee. Keep the reference up-to-date about your progress, and make sure you have the most up-to-date information about them. If the reference’s title (or name) has changed, or if they’ve left their position and you’ve provided old information to the prospective employer, it doesn’t look good.
  3. Advise a reference about an important opportunity. To avoid burning out your references, you don’t need to call about every single job opportunity. However, if a particular position is very important to you, call the reference and give them details about what the company may be looking for.
  4. Know reporting relationships. Even though you’ve given the senior vice president’s name as a reference, the prospective employer may resort to calling the director you reported to because she can’t reach the senior VP. Even though you have not given that person’s name as a reference, it is on the application that you probably filled out. You may want to advise your former boss about the potential for a reference check and explain what the company is looking for.
  5. Know your company’s policy. Although federal law restricts reference information, some states now allow more extensive disclosure. Know which regulations and policies govern your company. In addition, be aware that some employees will break company policy. Make sure that works in your favor by checking with references to gain an understanding of what they might say.
  6. Don’t rely on relatives or letters of recommendation. You are well advised not to let Uncle John regale a prospective employer about your antics as a youth. Also, although letters of recommendation can be helpful, information such as titles and even names can change over time. Make sure that the information on your letter of recommendation is correct by contacting the reference periodically.
  7. Use a reference-checking service. If you want help in providing good references or if you find that you are losing too many opportunities after several interviews with an organization, you might want to commission a professional reference-checking service. Check to ensure that the service has the professional and legal personnel that can develop a strategic use of your references. Typical service fees range from $59 to $99 per reference checked, depending on level of job position being sought.
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Differences Between Federal and Corporate Resumes

Have you ever wondered why we need different resumes for Business and Government Jobs?  if so check out this site to find out the differences.  Click Here!

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4 Ways to Take Your Resume From “Good” to “Great”

What really makes a great resume for today’s job market?The use of a branding statement, a tag line or two, relevant keywords/key phrases, and a situation/action/results writing style can actually increase the return of your resume. Let’s review why each are increasingly important for job seekers competing in today’s highly competitive job market.
 
1. Branding Statement
Personal branding is hot – very hot! Once paralleled with top business professionals such as Bill Gates, Donald Trump, and let’s not forget Oprah, personal branding strategies are now applied to job seekers. Branding is not made up of one thing, but of many. According to Wikipedia.org, personal branding “is not limited to the body, clothing, appearance and knowledge contained within, leading to an indelible impression that is uniquely distinguishable.”
Can branding techniques be used for job search purposes? Absolutely. Start by using a branding statement within your resume. Typically a one or two-liner, a branding statement could be an umbrella statement relative to the broadness and depth of you.
To develop a branding statement, take your 15-second elevator pitch and rework it to include key points relevant to talent recruiters. For those who don’t have an elevator pitch, write a short paragraph (4-5 sentences) about your professional career and value. Then, boil the paragraph down to a couple of sentences. Lastly, fine-tune the statement until it contains the exact wording that helps sell you to the hiring community.
 
2. Using Tag Lines
If a branding statement as a book title, a tag line would be the subtitle.
Tag lines are terrific, enabling those who review your resume to immediately see your value… all from a mere skim. Oh sure, resume management systems are certainly ruling the roost when it comes to resumes these days, but real people are actually out there reviewing soft and hard copy resumes, so definitely write your resume for those pesky RMS systems, and don’t forget about the human beings, too.
Taking a variety of forms, tag lines can be a group of keywords or a sentence fragment. The first example tag line below (Award-Winning Designs – Community Project Lead – Travel Internationally) was perfect for this client. She was targeting a high-end, executive role for a major community development company with project interests on a national and international level. Certainly we could have included this information within the intro statement, or elsewhere, but a more strategic placement adds visual interest and introduces a bit more white space to attract readers’ eyes.
My favorite use of tag lines is to include a quick “content snapshot” where you would otherwise see blank space. For example, readers would learn this individual is a turnaround expert by simply reading the resume; but honestly, who reads an entire resume these days?
Tag lines are another way for readers to quickly learn more about you and what you have to offer, putting you one step closer to being called for an interview.
 
3. Keywords & Key Phrases
Want to know an insider’s secret to identifying ideal keywords and key phrases for your resume? Print those ideal job ads and get out a highlighter. Highlight job tasks, concentrating on nouns/actions. Then, cross-reference the highlighted keywords against your resume. Is there an important keyword (skill) missing from the resume? Does the resume need a bit more tweaking to accommodate more relevant keywords and key phrases? Sometimes a job description is filled with poppy-cosh, and by focusing primarily on those specific skills (keywords), you’re somewhat getting rid of the “content fat,” enabling you to see what’s ultimately important to the hiring company.
 
4. Situation/Action/Results (SAR) Writing Style
A SAR writing style introduces achievements into a resume, adding numbers and percentages to add visual breaks in text for readers’ eyes… it’s that simple. Hiring managers and recruiters love achievements within a resume because each represents an action and result on the part of the candidate.
Introduce more achievements into your resume by focusing on your specific job area, department, or the company as a whole. Think about situations you faced during your tenure, how you responded, and the results from each action. Did you increase sales? Save the company money? Cut dependency on a specific resource? If you weren’t in a lead/management role, maybe you assisted a team with achieving a sales goal or securing that million-dollar client.
Some actions seem small, but in the end, may have resulted in a big impact. For example:
 
Provided extensive team support during the development and integration of a new incentive program offered to the SE sales team; program added $3.2 million in new sales and was later introduced to other US-based territories.
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If you are worried about writing a résumé, or struggling with the task, you’re not alone! Are you looking to change fields or just give your résumé some more meat?  Research suggests that your résumé has less than 20 seconds to make the right impression, so it must be eye-catching and easy to read. Click here to register!
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