Does this Resume Make My Butt Look Old? (Or How to Age-Proof Your Resume in 3 Easy Steps)

You’re considering a new opportunity—good for you! So, you pull out the old resume and think, “I just need to add my last job, and it’s ready to go, right?”

…Um…not so much…It probably needs a lot more work…first, you’ll need to age-proof that resume!

“Come on…” you may be thinking, “They can’t see my wrinkles on a resume!” Well, they sort of can…

Here are three items you’ll need to review, to ensure they don’t imagine the scent of Bengay wafting from your resume pages.

1) Dusty Dates

Let’s start with the major dead-give-away: Dates! If you write that you graduated from Columbia University in 1977, the person reading your resume might think you graduated with Alexander Hamilton (Columbia’s class of 1777.) Yes, I know you’re proud of that fine institution, and you can (and should) keep your degree on your resume—including your major (only if relevant) and “Magna Cum Laude” (if earned.) Just delete that darned date!

The same can be said for other dates on your resume. Let’s say you’re pleased to have worked at IBM back in the 90’s. But probably anything you did for the prestigious Big Blue involves an obsolete technology, process or practice. Instead, consider lumping all of your jobs prior to 2000 under the heading of “Related Prior Experience.”

2) Fossilized Formatting 

Remove the following from your header right now: street address, home phone and any email address that ends with aol.com or Hotmail.com. While you’re at it, scratch the section called “Objective” and the disclaimer at the bottom that reads, “References Available Upon Request.” Now, here’s what you need, instead:

Contact Information

The Header of your resume should list Your Name (Large, Loud and Proud,) your cell phone, your email address (which should be yourname@gmail.com; not CoolGranny1960@sbcglobal.net.)

Professional Summary

On a modern resume, this section replaces what used to be the Objective. As with any executive summary, you will write this last, and will not use “Professional Summary” as the section title—that’s like titling your top section, “Header.” Instead, use your targeted job title such as “Registered Nurse,” “Information Technology Leader” or “Operations Manager.”

Reference

These are a waste of valuable space on a resume. Save this separate document for the interview.

3) Old-School Skills and Technology

Remove any references to technologies that will show you worked in the dark ages. These might include the words “typing” (now “keyboard skills”) or Lotus 123 (Yes—I miss it too—but you now have mad Excel skills, don’t you?) Don’t mention your COBOL knowledge, either. As with everything on your resume, if it’s not currently relevant, it should not be there.

Following this check-list can help you present yourself as a ‘Thoroughly Modern Madison’! And although a great resume cannot get you the job, it can help you garner that first phone call—and hopefully, a face-to-face interview. And, yes, there are ways to age-proof that interview meeting as well, but first things first.

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Common Networking Mistakes and How to Avoid Them

Networking is rightfully touted as the magic bullet in a job search. Overwhelmingly, when my clients land positions they covet, they first learned of a role through someone they know – often a weak tie rather than someone from a long-term relationship – instead of an online job listing.

Those of us who are introverts (and often extroverts, too) tend to be hesitant about reaching out to people we know and we’re often paralyzed at the idea of expanding our networks to include people we want to connect with but don’t want to impose upon. The good news is there are some useful techniques available to you that are best explained as what to avoid, including:

Steer around trite phrases such as “I’d like to pick your brain.”

Simply ask for help and let your contacts know that you’re in a job search while making it clear that you’re simply asking for their advice.

Don’t ask “what can I do for you in exchange for your help?”

You’re building a relationship, if you introduce the idea that you want a transactional connection with them – one where each of you is mentally keeping a spreadsheet about who has given more – that degrades the genuine connection you’re developing. Definitely, seek ways to support them and offer them intel, access to your connections, and the benefit of your experience and knowledge, but do it organically without the “you scratch my back, I’ll scratch yours” mentality.

Don’t confine your engagement to just one meeting.

Here’s where you DO need a spreadsheet so that you can track the dates and substance of your conversations with specific people. If you’re serious about launching a job search, you’ll begin to lose track of who you talked to when and what you discussed, so take notes. Also, mark your calendar to loop back to people with updates and individualized emails so that you stay on their radar. Remember that brevity goes a long way in these follow-up touch points.

Avoid pinning your hopes on one or two people and/or companies.

Desperation is a natural emotion in a job search. Much is at stake, and, of course, it matters that you land a job quickly. When panic bleeds into these conversations, people instinctively back away out of fear that they won’t be able to deliver what you need. To keep those emotions at bay, it’s important to have many avenues and opportunities so that one doesn’t topple under the weight of expectations that are too strong. Job opportunities fall away for many reasons that have nothing to do with your fit and qualifications, so guard against that agony by pursuing multiple opportunities and connections at the same time.

Trust your gut as you navigate networking conversations, and remember that people want to be helpful. If you structure your conversations in ways that make it easy for people to offer their advice and support, you’ll soon be welcoming offers for positions that you’re targeting.

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Understanding Applicant Tracking Systems

Question: How do I know if a company uses applicant tracking system software?

More than one-fourth of all companies use some kind of an applicant tracking system to manage applications and candidates, and this number continues to grow. ATS software is more likely to be used in large companies (more than 100 employees) and certain types of industries — technology, healthcare, and government organizations. Unless you’re personally handing your resume to the hiring manager, it’s possible an ATS might be used in the applicant screening process. (And even then, the resume may be scanned in!) When in doubt, submit an ATS-friendly resume. You can always follow-up with a hard copy of a more formatted (non-ATS-friendly) resume or bring the formatted version with you to the interview.

Question: What is an ATS-friendly resume?

An ATS-friendly resume is formatted in such a way that it can be easily imported and read by the ATS. However, because there is no industry standard, the general guidelines are: No charts, graphs, or special formatting. Use only keyboard characters (*, >, /, etc.) to separate information. Save the file in .DOC or .TXT format (do not upload a PDF, RTF, or JPG).

Question: If I’m given the chance to upload my resume or copy-and-paste it in, which should I do?

If you’re given the choice, upload a Word file with your ATS-friendly resume. Larger companies are likely using newer ATS software that will keep formatting mostly intact. For smaller companies, copy-and-paste an ATS-friendly text file into the application form.

Question: How do I know which keywords will be used in the ATS search?

Many times, you can identify the keywords that will be used by reviewing the job posting for the position and job postings for similar roles. Also check out skills and other qualifications in resources like the Occupational Outlook Handbook (http://www.bls.gov/ooh/) and O*Net (www.onetonline.org).

Question: How does the length of the resume fit into this?

Resumes that will initially be screened through an ATS can be longer, because the computer file generally doesn’t show pages, only characters. Some ATS software has character lengths — but you’ll generally only see that if the resume is copied-and-pasted into an online form. In those instances, it will list a character limit (for example, “Submissions are limited to 20,000 characters.”). But not many systems have that limitation.

Question: How can I bypass the ATS?

Remember: People hire people. Ultimately, if you can get your resume in the hands of the hiring manager, recruiter, or company owner directly, you don’t have to worry about making it out of the applicant tracking system in order to get an interview. Research shows that approximately 75 percent of jobs are never formally advertised or posted, and only about 5 percent of candidates are hired from job postings. So focus on getting your resume to the right person in order to land an interview. It’s especially important to bypass the ATS if you don’t have the “perfect” qualifications, as outlined in the job posting.

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